LEF Submission Guidelines

Your 2024 LEF Submission consists of the following three components that must be submitted electronically to avpa@uoguelph.ca. The application deadline is 5:00pm, March 8th, 2024.

  1. The proposal (maximum 8 pages long using the downloadable proposal form)
  2. Signed letters of support
  3. The proposal budget (using the downloadable budget template)



Your proposal must be completed using the fillable proposal template provided and fit within the 8 page limit. Proposals are considered complete when signed and accompanied by the budget and signed letters of support.

Proposals consist of the following sections:

i) A description of the purpose, impact and intended outcomes of the project

This section outlines the general purpose and anticipated impact of the project on teaching and learning at U of G, including a description of how the project aligns with UofG’s Strategic Framework or Teaching and Learning Plan.

This section should also include:

  • clear outcomes and an indication of how they will be assessed in the project;
  • an overview of the project’s potential impact and a description of how the project may enhance teaching and learning within a course, curriculum, or program;
  • a discussion about the sustainability, and possible scalability of project outcomes.


ii) An overview of supporting evidence

LEF projects should be grounded in evidence, which includes peer-reviewed literature as well as best practices and evidence-informed reports. Evidence may be used from one’s own disciplinary context, as well as from other disciplines or research in education, cognitive science, or learning science. Proposals may explore the transferability of teaching approaches from one context to another.

This section should also include:

  • An identifiable issue, gap or problem that the proposal will address;
  • A clear and concise rationale for the activity informed by the pertinent evidence;
  • A description that demonstrates that the use of the evidence informing the proposal is aligned with the intended outcomes and approach in the proposal.


iii) A detailed outline of the activities, process, or methodology and any resources utilized

This section should clearly outline the activities, processes, designs and analyses that will be utilized in the project, and give due consideration to ethical considerations and the appropriate use of data gathered.

This section should also include:

  • How project outcomes will be assessed;
  • What aspects of teaching and learning will be measured and how they will be measured and analyzed;
  • Descriptions of any existing resources to be utilized (technologies, spaces, people, etc.);
  • How project findings will be disseminated.


iv) A timeline with project milestones

This section should clearly outline the anticipated project milestones and dates, aligned with the project methodology.  This timeline should address the complete lifecycle of the project, including all steps discussed in the methodology, project closure and dissemination.

Successful LEF project recipients are required to present findings at the University of Guelph’s annual Teaching and Learning Innovations Conference.


v) A description of the role of each co-investigator and their contribution to the project (as applicable)


vi) Signatures of the applicant, chair or director, and any co-investigators


vii) References for any citations provided in the body of the proposal



Each project collaborator must write and sign a letter of support. Letters should outline what the collaborator will contribute to the project and a clear agreement to support the project.

Principal Investigators are advised to submit all letters of support along with the proposal and budget files. If collaborators submit support letters directly, the letters must include the Project Title and Principal Investigator’s name in order to be considered.



Your proposal budget must be completed using the budget template provided and be as detailed as possible. Include a clear budget outline of how funds will be used, as well as all associated travel expenses and funds received from other sources. Your project budget should also include (if applicable) descriptions of any in-kind contributions, and other project funding such as donations, grants, etc.

File attachments